Eye clinics may not always invoke positive feelings among patients. People rarely look forward to eye tests, especially people who are squeamish about someone getting close to their eyes. While this may seem like dramatization, it can be more prudent to do something actionable.
By creating an inviting eye clinic reception, you can appease apprehensive patients. Creating a good atmosphere to welcome patients with can make a great first impression on them. The first impression will dictate how they feel about the rest of the experience too.
Here are some ways to create an inviting eye clinic reception.
A Welcoming Environment
Generally, eye clinics rarely radiate warmth. Clinical and cold colors are often used, which can lead to a lack of warmth. By adding more color to the reception area with soft furnishings, you will experience
more friendliness and warmth in the reception. You can even have some gentle music playing in the ground. You can even add some games or toys for kids and magazines for adults. If you think no one actually reads newspapers anymore, you can simply provide free Wi-Fi so folks can use their phones in peace while they wait. It can set patients at ease.
Welcoming and Warm Staff
A lot of patients may be on edge, so they don’t really need the extra bonus of a non-empathic staff. Some kind words and welcoming staff at the reception can be crucial for setting the patients at ease. It can also create long-term, loyal patients if they feel welcome in your clinic.
Make sure the person who manages the phone is also warm and kind. An abrupt or cold approach can lead to the patient not even attempting to enter the clinic in the first place.
Flexible Payment Mediums
You need to understand that healthcare is definitely expensive for a lot of people. If you provide patients with plenty of options to make payments, such as mentorship programs, it can make them feel much better about visiting your clinic. Considering their needs means to be upfront about costs and have transparency in the billing portion too.
Effective Scheduling and Appointment System
One of the biggest mistakes is to make patients wait around even after they are on time for their appointment. In rare cases, it can be quite inevitable, but you should still keep a strict check on time. An inviting eye clinic reception is one that operates on time so that no patient gets frustrated. You can automate the scheduling system to send patients text alerts for any schedule changes or delays too. The staff should also be trained properly in handling patient timings.
Creating an inviting eye clinic reception is more than just doing the bare minimum of adding furniture. You have to consider the needs of the patient and design your work culture and clinic accordingly.